2008 BCA Board Meetings
Location: 2 Broad St., 4th Floor Conference Room, 6:30pm
January
January 22, 2008
Present: Rich Bzdek, Bill Colgan, Rick Hathaway, Tim Johnson, Anthony Marucci, Ed Michalski, Russ Moserowitz, Mary Murdoch, Marion Terenzio
Absent: Cary Heller, Tim Kane, Councilwoman Pat Ritchings, Denise White-Williams
Also Present: Karan Hochman, Stuart Koperweis, Doreen Sarcone
President’s Report:
Russ called the meeting to order at 6:37 p.m. A roll call of attendees confirmed a quorum had been reached.
Minutes (attachment):
November 27, 2007 Minutes were reviewed. Corrections were as follows:
BPA – Karan ‘approved’
Old Business – Bill…(DOT Grant) ‘BCA’
1st motion for approval by Marion
2nd motion for approval by Bill
All approved; none abstained
Parking Authority Report:
Karan had no items to report other than noting there will be a presentation at the end of the meeting regarding the new parking deck recommendations.
Financial Report (attachment):
Stuart presented the Financial Report and confirmed that $25,000 would be paid within 60 days to pay down the line of credit. Stuart advised that the 2007 balance check was received and the 2008 check is pending.
Executive Report (attachment):
Stuart presented the Executive Report.
2007 Audit Engagement letter was received and preparation for the 2007 Audit is nearing completion. The BCA Board Treasurer will meet with the Deputy Directory to review the books.
2006 Audit Memo was issued by the Executive Director to the Board to address the findings.
Employment Issues were outline addressing all questions regarding current employment status for BCA Project Staff.
Davis Beacon Act was confirmed with the Auditor to apply only to reimbursements above $2000, which is not applicable to most of the CDBG applicants for the SAG.
Holiday Seasonal Events and Decorations were reviewed noting the positive feedback and cost.
Harvest Fest Meeting was attended by the BCA Project Staff; Harvest Committee is concerned that there were not more BCA volunteers represented.
Quote from Dewberry was attached for developing a design and feasibility study for the archways.
Comments:
Rich – Did Dewberry do archways previously? Stuart replied no, but the design specifications are dependant upon engineering and Dewberry is a Bloomfield/Parsippany business established in streetscape planning.
Rich – Can we have a contact to determine the public feedback from communities who have had an archway installed. Stuart advised that there are National Conferences that have comprised this data and will provide more details.
Russ – Does the BCA need to get multiple bids to be prudent. Stuart noted the state standard is $19,500 for multiple bids to be required.
Anthony – Professional Services do not usually warrant multiple bids, versus the purchase of products.
Russ – Are we ready for this; it is a good idea, but is the BCA at this stage? Stuart advised this would be a capital program requiring a committee to begin with a 3-6 month process of studies; this committee would present to the Board after this initial period to determine if the timing and approach is desired at such time.
Russ – Is ‘Six-Points’ the right place or is ‘Franklin/Broad’ to be considered; what should Broad Street look like.
Bill – The consulting firm (Dewberry) should meet with the Township Redevelopment committee.
All – Yes; agreed to include this as part of the scope of work (SOW). It was also agreed that the BCA has an obligation to keep moving forward with such projects even during the pending BPA parking deck plans, and Township redevelopment.
Rick – Agreed that a study should be done, as long as it does not end up in a drawer; that it yields a result. Bill concurred.
Tim J – Should $100,000/$200,000 be spent on a broader scale, versus using on one project and location
Ed – Who manufactures the final product? Stuart stated this would go out to bid – based on the recommendations from the study on materials (i.e. Brick, Steel, Aluminum and specifications, etc.)
Ed – Are manufacturer’s drawings available? Stuart and Anthony confirmed that design and engineering for cross street study is prerequisite.
Tim J - $7000 Scope to identify a side of the street seems high. Stuart advised the engineering study would provide for recommended locations.
Russ – To which budget line would this expense be applied? Stuart noted the Admin budget allows for a consulting fee for such projects.
Russ - $7000 is not a lot for a start-up expense. Can a motion be made for approval?
1st motion for approval by Bill
2nd motion for approval by Marion
All approved; none abstained
Old Business:
No old business was discussed.
New Business:
Doreen reviewed 3 flyers for upcoming meetings/grand openings/events.
Russ presented the Bloomfield Parking Authority Presentation, noting that the parking deck locations were initially reviewed based on current public parking lots and public feedback received from the Redevelopment Meetings held on 10/24 and 11/08/2007. Russ advised that the site locations were based on capacity as well as obstacle data. The projected maximum for a parking deck is 5 levels. As noted during the BPA meeting, Karan stated that it would take 11 months from dirt to parking, which would be after approximately one year for permits, zoning and property acquisition. This project is targeting 2 years for completion.
Doreen also requested that the Board provide direction to the BCA Project Staff regarding the BPA Parking Deck Proposal. Russ stated all inquiries should be re-routed to the BPA. Bill noted that the BCA should issue a statement in support of the BPA, both in the formation of the Authority, as well as continued support for their efforts to resolve the parking concerns facing the Township of Bloomfield. Doreen will email Bill and Marion to draft a statement, which will be issued via email to the remaining Board Members.
Doreen advised the BCA Board of the purchase of the ‘Center’ theater, which is now known as THE MMAC – The Multi Media Arts Center. The BCA Project Staff has met with the new owner and the manager, and will continue to work with them to facilitate all programs to support the cultural hub of Bloomfield Center. Much work is needed, however the website is up and running ( www.themmac.net ) and their phone number is 973 748 MMAC.
Russ requested a motion be made to adjourn the meeting and to continue in the BCA Board Working Session.
A motion to adjourn the meeting was moved at 8:26 p.m.
1st motion by Tim J
2nd motion by Rick
All approved; none abstained
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February
February 26, 2008
Present: Rich Bzdek, Bill Colgan, Rick Hathaway, Cary Heller, Tim Johnson, Anthony Marucci, Ed Michalski, Russ Moserowitz, Councilwoman Pat Ritchings
Absent: Karan Hochman, Tim Kane, Mary Murdoch, Marion Terenzio, Denise White-Williams
Also Present: Stuart Koperweis, Doreen Sarcone
President’s Report:
Russ called the meeting to order at 6:42 p.m without a quorum (shy 1 member).
The DRAFT 2008 BCA Board Meeting Calendar was reviewed; Stuart requested any comments regarding the pending holidays or personal conflicts to be submitted to the BCA Project Staff as soon as they are known in order to ensure that meetings be rescheduled when a quorum will not be reached.
6:55 p.m. a quorum was reached as Rick Hathaway arrived.
Minutes (attachment):
January 22, 2008 Minutes were reviewed.
Rich will email Doreen and Stuart with dates of availability to review the books.
Doreen advised that Denise White-Williams stated she will be contacting the BCA Board once more information was available regarding the Citibank departure from Bloomfield Center.
1st motion for approval by Ed
2nd motion for approval by Rich
All approved; Pat Ritchings abstained
Parking Authority Report:
Karan had taken ill and was not able to attend.
Financial Report (attachment):
Stuart presented the Financial Report and re-confirmed that $25,000 would be paid within 60 days to pay down the line of credit. Stuart advised that the 2007 balance check was received and the 2008 check is pending and should be received shortly.
Executive Report (attachment):
Stuart presented the Executive Report.
SAG status was reviewed. Pat R discussed the new façade guidelines and zoning updates. Russ suggested that the BCA develop a packet for businesses to guide them through the process of working with Town Hall.
2007 Audit – cost increase was noted to be guidelines based on prior years of hours spent. It is anticipated that this year will be on the low end due to the processes that have been put in place.
Doreen confirmed that the website will be launched with new pictures and layout by 04/01/2008.
Doreen and Stuart agreed that the Shopping Guide is scheduled to be printed by 03/25/2008.
Harvest Fest was discussed with the sense of urgency to resolve the open question of what level of involvement the BCA will have in working on the Harvest Fest Committee.
It was confirmed that a letter needed to be issued from the BCA to the Harvest Fest Committee to request a meeting with the BCA, the Harvest Fest Committee and the Township to form a three-way partnership to determine how this event will continue to be a success.
Doreen advised the Board that the next Harvest Fest Committee Meeting is scheduled for Wednesday, 03/12/2008 and will be held at John Generazio’s office.
Doreen has been assigned to three sub-committees: Publicity, Maintenance and Volunteer/Vendor Solicitation. Any assistance that the Board will be able to provide is greatly appreciated – even as simple as forwarding emails out to their contacts for requests for volunteers.
Old Business:
No old business was discussed.
New Business:
Russ noted that BPA will be soliciting for a commissioner to fill the seat that is vacant due to John Hilcher resigning. Russ stated that he will be applying for the position and may need to resign as President of the BCA Board if he receives the appointment.
Tim requested a status on the Beautification plan for 2008. Doreen confirmed that the planters on Broad Street are now out of the warranty period, therefore the BCA can choose the plants that will be placed. Also, there may be drainage issues, so this will be checked prior to any plantings being completed. Stuart and Doreen confirmed that perennials will be incorporated in the 2008 plantings.
Ed requested a status on the Tree plan for the SID. Doreen advised that a meeting was requested with the Town Forester through the Township Engineer.
Russ requested a motion be made to adjourn the meeting and to continue in the BCA Board Working Session.
A motion to adjourn the meeting was moved at 8:12 p.m.
1st motion by Tim J
2nd motion by Rick H
All approved; none abstained
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March
March 25, 2008
Present: Bill Colgan, Cary Heller, Tim Johnson, Ed Michalski, Tim Kane, Russ Moserowitz, Councilwoman Pat Ritchings, Marion Terenzio
Absent: Rich Bzdek, Rick Hathaway, Anthony Marucci, Mary Murdoch, Denise White-Williams
Also Present: Stuart Koperweis, Karan Hochman
President’s Report:
Russ called the meeting to order at 6:39 p.m without a quorum (shy 1 member).
Parking Authoriy Report:
Karan presented a loading zone report per handout and stated the PA is looking for BCA stakeholder input. Specifically, the PA is looking for BCA to determine the exact need, location and number of zones.
COMMENTS: Russ requested that Doreen look into doing a survey of businesses. Discussion on this evolved around delivery times, for who they are being made and that they are usually between the hours of 10am and 4pm. Should there be specific spots allocated with limited times; should there be commercial plates vs. not who are allowed to park and finally the question arose: Is there actually a problem?
It was determined that the BCA should do a survey to include: Do you have a commercial vehicle; would a loading zone for 4 hours or 8 hours be helpful; what is the timeframe that you receive deliveries, the purpose and the type of vehicle; is loading a problem; and any suggestions. Doreen with set up and Karan will provide sample.
There was also recommendation to set up a Parking Task Force/Committee. Membership shall include: Councilwomen Pat Ritchings, Councilwoman Janice Maly, Louise Palagano, Samantha DePalma, Chief Sisco, Lt. Lipinski and BPA rep. The purpose of the committee is to discuss operational issues and a parking deck, etc.
A quorum was present at 6:52pm
Minutes (attachment):
February 26, 2008 Minutes were reviewed.
1st motion for approval by Tim J.
2nd motion for approval by Bill
Approved with one abstention
Financial Report (attachment):
Stuart presented the Financial Report and re-confirmed that $25,000 would be paid within 60 days to pay down the line of credit
Executive Report (attachment):
Stuart presented the Executive Report.
SAG and CDBG issues: Pat explained that the $150,000 application is being reviewed by Township. There are several issues that need clarification – BCA needs to prioritize capital plan and the actual costs of each item. Stuart will provide to Pat and Glenn. The Council is to discuss at their April 14th meeting. There were concerns regarding the Township Capital budget and the money lefr over from the Broad St. project to do paver resetting. The question was asked if the DPW should do this themselves or should we have a proposal and BID. Pat discussed that there should be a BCA capital improvement plan and a fund raising plan to accomplish. Finally there was discussion about the Archway, how much it may cost and why are we doing it at all.
2007 Audit – there is not date set yet. Tim suggested we talk to audit firm and get them on target.
Stuart agreed that the Shopping Guide is scheduled to be printed by within the next 30 days.
Street Cleaning ordinance needs to be followed up with Lt. Lipinski. The Township has received confirmation from the County that they will not change the no parking time on Bloomfield avenue as requested. Stuart will contact Louise, Lt. Lipinski and Engineering to review and make new recommendations.
Harvest Fest was discussed. Stuart will send out a letter from the BCA to the Harvest Fest Committee to request a meeting with the BCA, the Harvest Fest Committee and the Township to form a three-way partnership to determine how this event will continue to be a success.
Old Business:
Carey stated that Board needs to work on Board Development to obtain commitments for membership, now and into the future.
Russ requested that Stuart send a letter to Denise regarding her resignation as the company office is leaving Bloomfield.
Russ requested a motion be made to move into Executive Session to discuss personnel issues. Motion made by Bill, second by Tim K. at 8:05pm
A motion was made by Bill, second by Tim K. to move out of Executive session at 8:21pm. Russ stated that the session discussed the Executive Director position and the Marketing Coordinator postion.
New Business:
Search Committee: Ed stated that the ED position has been posted at several locations and we should begin receiving resumes shortly
A motion to adjourn the meeting was moved at 8:12 p.m.
1st motion by Tim K
2nd motion by Rick Approved.
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April
April 29, 2008
Present: Rich Bzdek, Bill Colgan, Rick Hathaway, Cary Heller, Tim Johnson, Russ Moserowitz, Mary Murdoch, Councilwoman Pat Ritchings, Marion Terenzio
Absent: Tim Kane, Anthony Marucci, Ed Michalski
Also Present: Karan Hochman, Stuart Koperweis, Doreen Sarcone
Russ called the meeting to order at 6:40 pm with a quorum.
Minutes (attachment):
March 25, 2008 Minutes were reviewed.
1st motion for approval by Bill
2nd motion for approval by Marion
Abstained: Rich Bzdek
Financial Report (attachment):
Stuart presented the Financial Report and provided YTD vs Budget review.
Parking Authority Report:
Karan stated the BPA will be modifying their Saturday enforcement on residential streets with meters.
COMMENTS: Pat noted that this would impact the historic district surrounding the SID.
Karan advised the BPA would review the 3 Farrand St. meters in the May BPA Board meeting.
President’s Report:
PERSONNEL
The BCA Project Staff confirmed the personnel changes to the Clean Team resulting in one Clean Team member remaining on payroll, with a few other independent workers being hired on a project-needed basis to prepare for the event season.
Doreen advised that a sponsorship/donation was being sought for a Golf Cart to assist the Clean Team with accessing the entire stretch of the SID more effectively.
Stuart noted that sponsorships were also being reviewed for the purchase of a ‘Green Machine’.
BOARD PRESIDENCY & MEMBERSHIP
Russ addressed the Board regarding the President and Vice President positions. No responses were received, yet Russ confirmed he will resign as President effective May 27, 2008. It is just such circumstances as these, which require a Vice President to be available as an Acting President until a slate of officers can be nominated. The BCA currently has a vacancy in the Vice President slot and therefore must nominate a President. It would be prudent to nominate a Vice President at this time to resume a full slate of officers.
Russ will send a list to the Board via email noting who would be a viable candidate for Presidency based on potential conflicts for some Board Members.
Marion stated that she sits on other boards and travels quite often. However she feels that the BCA is a critical part of the growth of Bloomfield and will speak with the Bloomfield College President to discuss her interest in running as BCA Board President.
Russ also addressed the Board composition. There was discussion regarding the qualifications primarily noting that working in town and/or owning a business would be critical. There were several established businesses noted, as well as some of the newer businesses to be solicited. It was also stated that a presence from the businesses east of the GSP is desired.
Russ advised that Denise White-Williams forwarded her resignation from the BCA Board effective immediately due to Citibank vacating the Bloomfield Center Branch.
Cary stated that the BCA needs to have a stronger presence; more than collecting taxes and more than just a figurehead.
It was agreed that the Board Composition will be pursued after confirming the placement of the officers.
HARVEST FEST
Russ, Pat & Doreen reviewed the Harvest Fest joint meeting. It was mutually agreed by all parties (Harvest Fest Committee, Township and BCA) that the Harvest Fest must continue due to the value it adds to the community of Bloomfield.
It was also mutually agreed that the Harvest Fest Committee can remain on an advisory capacity to form a Board. The Harvest Fest Committee was charged with providing a proposal from their current promotional planner to become more of the ‘event’ planner and taking on the responsibilities of the current volunteers.
This Joint Review Committee will reconvene after such proposal has been received to determine how the 2009 Harvest Fest will be structured.
Executive Report (attachment):
Stuart presented the Executive Report.
SAG and CDBG issues: Pat confirmed the Township adapted Glenn’s recommendations, which may be amended upon confirmation the BCA has spent down the 2005 CDBG funding. Stuart will schedule a review between June and October based on when the CDBG reimbursements have been issued.
DOT/Capital funding has been addressed with Paul Lasek regarding the resetting of the pavers. There is increased tripping hazards throughout the SID due to settling.
Stuart advised that it may be more cost effective to print the guide in-house for 2008; in 2009 the job may be outsourced.
Street Cleaning ordinance had been adopted by the Township of Bloomfield, however the signs cannot be changed due to the County ordinance, which is guided by traffic flow. Stuart will email recommendation to DPW and BPD Traffic Division and will cc Pat Ritchings and Karan Hochman.
New Business:
TAX ASSESSMENT IMPACTS
Russ noted that the purchase and redevelopment of properties may impact the SID funding and the BCA should prepare for the future effects.
Stuart advised that the 2008 tax year should not be impacted. The policy with SID’s would be to enter into an agreement with the property owners/developers to continue payment as currently assessed. Stuart also noted that a tax abatement would not affect the SID assessment unless the property was owned by a non-profit.
It was also noted that the Parking Authority is a non-profit and may acquire properties during an interim period of 1-2 years during the construction phase of the Parking Deck.
Pat advised that the Town Council would be working with the redeveloper’s agreement to keep the SID whole. Pat also noted that the state is pressing the Township to issue tax re-evaluations, which may be completed by October. The last re-evaluation was done in 1992.
EXECUTIVE DIRECTOR SEARCH
Pat confirmed the Search Committee had received three applications to date and it was being reviewed to determine if there was a more proactive manner of recruiting.
Comments:
Should position be full-time vs. part-time
Compensation Level and mechanisms to offset the salary by grants
Out-of-state solicitation
Economic Development, NEDA, ICSC
What is the pool of candidates prepared for State/Local political representation
Stuart will reach out to the committee to discuss other options for solicitation.
A motion to adjourn the meeting was moved at 8:12 p.m.
1st motion for approval by Tim J
2nd motion for approval by Mary
All approved.
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May
May 27, 2008
Present: Rich Bzdek, Bill Colgan, Rick Hathaway, Tim Johnson, Anthony Marucci, Ed Michalski, Russ Moserowitz, Marion Terenzio
Absent: Cary Heller, Tim Kane, Mary Murdoch, Councilwoman Pat Ritchings,
Also Present: Karan Hochman, Stuart Koperweis, Doreen Sarcone
Russ called the meeting to order at 6:38 pm with a quorum.
Minutes (attachment):
April 29, 2008 Minutes were reviewed.
1st motion for approval by Marion
2nd motion for approval by Bill
Abstained: Anthony Marucci
All Approved.
Financial Report (attachment):
Stuart presented the Financial Report.
COMMENTS:
Ed & Tim J requested details on the interest rates, credit line, and check details.
Rich noted that bank statements are to be distributed to the board for review.
Parking Authority Report:
Karan requested the status of the Loading Zone survey; Doreen is working on this.
Karan noted that there will be removal of all 3 meters on Farrand Street and that curb will become a no parking zone.
Karan advised that the Conger St lot basin repair is being scheduled along with the meter removal. The BPA will be requesting assistance from the BCA to communicate with the property owners who will be impacted by the lot closure for this work.
COMMENTS:
Bill requested alternatives offered by the BPA if permits were unavailable (i.e. there are 30 workers in his building/company who must still come to work but do not have parking permits).
Marion/Rick both suggested that the Bloomfield College lot be considered as possibly being leased to the BPA; Marion will look into the next steps.
Bill stated a 12,000-sq ft tenant left due to no parking available for their 100+ employees.
Russ suggested the BPA approach Sacred Heart school; Karan advised the BPA had discussions with them 2 years ago – they will revisit.
Bill noted that Sacred Heart may be more receptive if presented with a semi-annual plan.
President’s Report:
Russ presented his resignation letter as President of the BCA Board, which will take effect at the close of this meeting.
PRESIDENTIAL ELECTION:
Russ advised that Marion Terenzio has accepted the nomination as President, which would be in effect through the remainder of 2008 (Ed).
1st motion for approval by Bill
2nd motion for approval by Rich
Abstained: none
All Approved.
VICE-PRESIDENTIAL ELECTION:
Russ requested if it were possible to have Tim Johnson removed as Secretary to be nominated as Vice President.
Stuart advised that the By-Laws reflect 4 Officer positions are to be filled.
After discussing the possible and/or perceived conflicts for several Board Members, a nomination was presented for Rick Hathaway to serve as Vice-President for the remainder of 2008.
1st motion for approval by Bill
2nd motion for approval by Ed
Abstained: none
All Approved.
BPA LIAISON:
Russ noted that he will no longer serve as the BPA liaison on representing the BCA.
Stuart – What is the goal of this position?
Bill – The roles may change as the BPA/BCA evolve.
Russ – The BPA is business-friendly.
Stuart – Is it critical as this is a non-voting/public session only position?
Bill – This role affords the BCA a seat at the table; the Liaison is treated with respect and regarded as a commissioner without voting privileges.
Russ – The public comment session is a limited opportunity, whereas the liaison may speak throughout the meeting as issues arise.
Rich – It is critical for us to have a voice.
All – it is necessary to understand possible conflicts to determine who, of the current BCA Board, is eligible to fill this role.
NEXT MEETING (scheduled 06/24/2008)
Marion noted that she will be out of town due to long-standing travel plans; email discussion to follow to determine if the meeting will be rescheduled or cancelled.
Marion would like to thank Russ for his service as the BCA President.
Executive Report (attachment):
Stuart presented the Executive Report and reviewed the new format to be synchronized with the new responsibilities as outline in the 2008 BCA Board Initiatives.
Redevelopment: Stuart noted that a meeting is being scheduled with the new committee to discuss the BCA role within redevelopment. Discussion continued regarding the direction of the redevelopment and the impact of the BPA Parking Deck proposal.
Russ – Is there an established subcommittee? Have they met?
Bill – BPA is guiding the committee.
Rich – Is the deck driving the Redevelopment Plan?
Bill – 900 spaces presented and is the Lion’s share of block 228, with the deck surrounded by retail.
Russ – Does anyone have concerns that the BCA should represent via Stuart’s meeting with the Redevelopment Committee?
Rich – What are the plans for Farrand?
Bill – None at this time; 220 surface spots present significant placement volume during a 1-year construction requirement; perhaps to be considered as a secondary deck.
Rick – Will 900 spaces solve the Townships parking issues?
Karan – No, but it will relieve the parking backup and allow for further redevelopment of current surface lots.
Russ – Wasn’t there a presentation with an 1100-space version; if so, why would we not go with a larger deck.
Bill – The version has not yet been confirmed; the BPA does not have sights on one deck solving issues – a second deck is slated
Stuart – Perhaps the Redevelopment Committee should schedule a meeting with the entire BCA Board to review all items addressed.
Bill – Guest speakers serve a great purpose; when Art is out of ‘Fact-Finding’ mode, request that he schedule a meeting with the BCA Board.
Street-Cleaning: Stuart confirmed ordinance was adopted.
Bill – signs up for no parking 6 am – 8 am.
Russ – Street Cleaning is happening
Bill – will there be enforcement? Will notices be issued for ‘habit-users’?
Karan – enforceable only by police – not by BCA.
Beautification: Tim J requested a status on the plantings; Doreen confirmed that the plantings were being done, beginning on Broad Street extending to Bloomfield Avenue due to the Memorial Day Parade Route. The planters will be done along Broad Street, then the planters along Bloomfield Avenue, and finally, Venner Park. Doreen also advised that the goal this year was to plant more perennials to minimize the subsequent year’s efforts and costs. Annuals will supplement on islands, meridians and planters going forward.
Summer Events: Doreen provided an overview of the new format to combine Farmers Market and Midday Music. The BCA Project Staff will also be working with the businesses to become more involved with the events to encourage ‘late night’ in Bloomfield Center to shop on Wednesday and/or Thursday.
Stuart presented the certification that was awarded to Doreen from the Bloomfield High School ‘School-to-Careers’ program. Doreen represented the Bloomfield Center Alliance, Inc. by mentoring a BHS student for six months and was presented with this award at the luncheon hosted by BHS. Doreen advised the BCA Board that opportunities were abound with this program, and many businesses in Bloomfield and neighboring towns are participating by either hiring, interning, or sponsoring scholarships for the program. More information is available in the packets presented during the luncheon.
A motion to adjourn the meeting was moved at 8:26 p.m.
1st motion for approval by Tim J
2nd motion for approval by Mary
Abstained: None
All Approved.
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July
July 01, 2008
Present: Rich Bzdek, Cary Heller, Anthony Marucci, Russ Moserowitz, Mary Murdoch, Councilwoman Pat Ritchings, Marion Terenzio
Absent: Bill Colgan, Rick Hathaway, Tim Kane, Tim Johnson, Ed Michalski,
Also Present: Karan Hochman, Stuart Koperweis, Doreen Sarcone
Russ called the meeting to order at 6:38 pm with a quorum.
Minutes (attachment):
May 27, 2008 Minutes were reviewed.
1st motion for approval by Cary
2nd motion for approval by Russ
Abstained: None
All Approved.
Financial Report (attachment):
Stuart presented the Financial Report. Stuart advised that the available on hand reflects a $25,000 payment to the line of credit, with $25,000 remaining due.
COMMENTS:
Cary questioned $13,545 Transit Village expenditure; Stuart confirmed this was the outstanding monies due to the BCA from PMK.
Cary requested that finances are reported on a month-to-month basis.
Marion requested that Rich, as treasure, present finances going forward.
Pat noted that variance reports would be helpful to show balance available.
Russ added that the usage against the balance YTD.
Rich stated he will contact Doreen and Stuart to schedule meeting and review reporting documentation.
Parking Authority Report:
Karan advised the BPA received a letter from Paul Lasek regarding the 3 Farrand meters to be removed; next steps are to confirm that Traffic Division is in agreement prior to removal.
Karan advised that the Conger St Lot will be closed the week of July 14th to begin cutting down the meters to prepare for multi-space meter.
COMMENTS:
Pat met with Karan and Chief Sisco to address surrounding area parking for commuters, which has become an issue on Glenwood.
Cary provided an updated regarding the 7-day service, noting that there ere issues with the bridge on Bloomfield Avenue in Montclair/Glen Ridge, that my impact the timeline. It was recommended that the BCA issue a letter to the DOT and NJT.
Pat stated a letter from the Township to state officials would be written..
A motion made to have the BCA President issue a letter urging the DOT and NJT to work together to amend any issues that would further delay the implementation of 7-day Midtown Direct service on the Montclair-Boonton Line.
1st motion for approval by Russ
2nd motion for approval by Rich
Abstained: one
All Others Approved.
Executive Report (attachment):
Stuart presented the Executive Report. Stuart noted that the 2007 Audit yielded positive responses to date from the Auditor; draft is pending. Stuart also noted that the BCA Project Staff is coordinating cleaning efforts with NJT and DOT, along with initiating 2-3 year long projects to improved aesthetics, where BCA can be responsible for the grants.
Redevelopment: Stuart noted that conversations are taking place, however a meeting has not yet been scheduled with the Redevelopment Committee.
Pat – Master Plan being re-examined to include industrial properties
Stuart – requested a draft
Pat – to contact Art and Redevelopment Committee to schedule meeting with Stuart and Anthony Marucci.
Cary – noted that Bloomfield Redevelopment is hedged on Parking Deck; recommended the Township consult with Experts to ensure there is not a ‘pie-in-the-sky’ approach that is not executable.
Marion – all Board Members are to issue questions to Stuart/Anthony for meeting
Streetscape: Stuart advised that Archway Presentation is to be scheduled for an upcoming Board Meeting
Pat – Downtown Millburn has added signage to existing trestles, enhancing the appearance.
Pat – Haberman properties have remained an eyesore; Stuart and BCA staff to contact.
President’s Report:
Marion noted that she has been reviewing what is to be the President’s role, to serve as a guide to the Board. To arrive at this, it was important to note the goal of the Board, as well. Marion stated the Board must not be operational; the Board is to maintain Policies and Fiduciary responsibility for the health of the organization.
Board Development must support the structure of the staff, as discussed in previous working sessions: Government Relations & Community Relations.
It was further added that the Board will need to ask “Why is it fabulous to be here?”.
The Board must remain focused on Goals by asking:
What are we doing?
What are we not doing?
Where are we heading?
Each Board Member is charged with confirming their level of commitment by both time and involvement. This is going to be the catalyst; 150% now.
The next meeting is to be a walk-through of the SID in an early morning on Tues-Fri; date to be confirmed.
The meeting will move to closed session to discuss personnel issues.
A motion to adjourn the meeting was moved at 7:51 p.m.
1st motion for approval by Rich
2nd motion for approval by Russ
All Approved.
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July 22, 2008
Present: Rick Hathaway, Cary Heller, Anthony Marucci, Ed Michalski, Russ Moserowitz, Marion Terenzio
Absent: Rich Bzdek, Bill Colgan, Tim Kane, Tim Johnson, Mary Murdoch, Councilwoman Pat Ritchings
Also Present: Stuart Koperweis, Doreen Sarcone
The BCA Board conducted a walk-through from 7:30 am – 8:30 am.
Meeting location: State Street Grille.
Marion called the meeting to order at 8:49 am with a quorum.
President’s Report:
Marion presented Tim Johnson’s resignation to the Board; it was acknowledged and accepted.
Marion is meeting with Stuart weekly and new proposal is to be discussed in closed session.
Marion referred to Stuart’s email dated 07/17/2008 addressing the redevelopment.
Stuart – BCA should provide private review prior to Council/Planning Board
Cary – Agreed; Planning Board Meeting is scheduled for Tues, 07/29 7:30 pm
Stuart – Note 7 comments; Six-Points closure
Cary – to accommodate the future turns after traffic engineering is re-evaluated
Russ – changes must NOT inhibit turning radius on and off Bloomfield Ave.
Anthony – Agreed
Stuart – Street lighting recommendations for both Vehicular and Pedestrian traffic flow.
Marion stated the walk-through was a success; reviewing parking lots, striping, lighting, cleaning, commuter and consumer parking relative to merchants.
Russ noted the condition of the tree wells to be reviewed.
Cary stated enforcement concerns for peeling paint, dirt, etc.
Marion will jot notes to share; learned a lot that was not regularly seen or discussed
Cary – missed valuable input from Pat & Bill
Marion stated that the August meeting is scheduled for 08/26, however, will need to be reviewed due to vacations and conflicts.
Minutes (attachment):
July 1, 2008 Minutes were reviewed.
1st motion for approval by Cary
2nd motion for approval by Anthony
Abstained: 2 – Rick, Ed
Approved: All remaining
Financial Report (attachment):
Rich is on vacation and will be presenting to the Board going forward.
Doreen & Rich met prior to vacation to review format.
Executive Report (attachment):
Stuart presented the Executive Report.
Redevelopment: Stuart noted that conversations are taking place.
Streetscape: Stuart advised that Archway Presentation is to be scheduled for a regularly scheduled Board Meeting
Russ – How feasible given redevelopment?
Stuart – It will be the Board’s call; recommendation to the Township to complement the plans that are already in place.
Cary – Streetscapes to remain HISTORIC; BCA to get involved regarding ‘ambience’; guidelines to be put into place for demolition/redevelopment to utilize like materials.
Ed – Such guidelines require an ordinance
Stuart – DCA, DOT, NJT could be used to set 2-3 yr goal to accomplish streetscape improvements at Parkway level; DA Loan Fund to utilized; receiving Commissioner’s support with a goal to have an Interlocal agreement signed now to have in place for synchronization with Redevelopment.
Stuart – Flex Lanes would support events, restaurants, etc.
Rick – would support Flex Lanes as long as parking is not inhibited
Cary – would support Flex Lanes as long as vehicular traffic is not inhibited
Stuart noted that the BCA should go on record at the 07/29 Planning Board Meeting with overall support; reserving comment for private discussion with Mayor and Council before adoption.
Cary stated that it must be emphasized who the BCA is comprised of and why we need to be in the planning stage.
Marion said the BCA will create a game plan during the next meeting.
Stuart noted the BCA Project Staff will issue notices today to all Stakeholders of the 07 29 2008 meeting
Parking Authority Report:
Karan was not in attendance.
The meeting will move to closed session to discuss personnel issues.
A motion to adjourn the meeting was moved at 7:51 p.m.
1st motion for approval by Russ
2nd motion for approval by Ed
All Approved.
Executive Session:
Discussion of Personnel - unanimous approval of S3X contract
1st motion for approval by Russ
2nd motion for approval by Rick
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August
August Cancelled
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September
September 23, 2008
Present: Rich Bzdek, Bill Colgan, Rick Hathaway, Cary Heller, Anthony Marucci, Ed Michalski, Russ Moserowitz, Councilwoman Pat Ritchings, Marion Terenzio
Absent: Tim Kane, Mary Murdoch
Also Present: Karan Hochman, Stuart Koperweis, Doreen Sarcone
The meeting was called to order at 6:32 pm with a quorum.
Dewberry-Goodkind, Inc. presented the Archway slides to the BCA Board for review to establish a gateway in Bloomfield Center. Many comments and discussions ensued; highlights as follows:
Location – Broad St vs. Bloomfield Ave; County involvement; width/materials; bump-outs; snowplowing; less emphasis and division between North and South
Purpose – used to create a destination; “welcoming” point to Bloomfield Center; future intention to install two arches
Prioritization – Does the BCA Board agree that this is to be pursued; then focus on location
Materials – Maintain Historic integrity; value for the dollar
Funding – Grants and/or Budget can be utilized to source this project
Duration – Long Term vs. Short Term structure
Marion thanked Anna from Dewberry for the presentation. The presentation generated good discussion; the Board is now charged with answering questions that were raised.
Marion noted that this discussion reinforced the BCA Board’s charge: to identify our priorities, establish goals, and outline what we want to make happen and when.
Minutes (attachment):
July 22, 2008 Minutes were reviewed; corrections to be made to attendees listing
1st motion for approval by Rick H
2nd motion for approval by Anthony
Abstained: None
Approved: All
Parking Authority Report:
Karan provided the following updates:
Multi-space meters are in the Conger Parking Lot; Numbers are to be re-painted with larger templates
Striping has been re-done
Holiday Bags are scheduled to be discussed at the next BPA Meeting; Karan requested a letter from the BCA to follow the recommendations from the 2007-2008 Season.
Cary requested a status on the removal of the 3 Farrand St meters.
Pat noted that there will be a 1st public reading on 10/06/2008 regarding the commuter parking issues on Glenwood. A proposal has been made to create a ‘Residential Permit Zone’ and add striping to designate parking spaces. Cary suggested that parking restrictions from 7 am to 9 pm will deter commuters.
Financial Report (attachment):
Rich reviewed the Balance Sheet and YTD expenditures.
Doreen & Rich met to re-format the documentation to provide updated information per the Board’s request and to remain in compliance per the recommendations from the Audit.
Ed Michalski requested clarification from the Auditor, as page 14 is duplicate of page 13 (Finding # 2007-1), but should be exhibiting Finding # 2007-2. A vote cannot be conducted to accept the Audit if the document is flawed.
Stuart noted that finding 2007-2 refers to the lapse in coverage for the Workers Compensation policy, per the draft copy that was originally submitted for review.
Marion requested a vote to accept the 2007 Audit as the BCA has satisfied all recommendations and the books are closed.
Approved: All
President’s Report:
Marion noted that Tim Kane had missed 5 consecutive meetings; Ed requested a courtesy letter be sent to Tim to ask of his desire to continue as Tim has served on the BCA Board for a long time.
Executive Report (attachment):
Stuart presented the Executive Report.
New Business:
Pat noted that the Mayor and Town Council will be voting on 10/06/2008 to pass a resolution to have the Redevelopment Plan go back to the Planning Board to incorporate the significant changes as recommended by the Township. In November, the Township will review the revisions.
Pat also noted that she has chosen to not re-run for a third term; however she will remain involved in Township issues. Pat will continue to serve on the Council, and as Council Liaison to the BCA Board until 12/31/2008, at which time, the Town Council will name a new liaison to the BCA Board.
Marion recognized Stuart’s work as the Executive Director; Stuart is now concentrating on Capital Programs and Funding.
Stuart presented a draft of the 2009 Proposed BCA Budget. Discussion took place regarding changes based on assessed values and appeals.
Balance projection of YTD expenses should be used to determine if we are budgeting working capital wisely.
Is 6% the right number
Keeping in mind the sensitivity of how the Taxpayers’ dollars are being spent
Strategic Plan – add a contingency line and review prioritites
CDBG outstanding balances to be accounted for, and the impact on our ability to receive funding going forward
Continue to pursue streetscape improvements through capital funding
Rich noted that the BCA has a potential candidate, and would urge that we pursue Steve Corso, prior to any further Board Development issues are addressed, as to not lose his interest. Bill requested that a CV (curriculum vitae) be issued to learn who they are and what they’ve done. Ed stated that he has known Steve Corso for several years and can attest on his behalf that he would be an asset to the BCA Board. Marion agreed that we will have an opportunity to get to know Steve and invite him to a meeting.
Marion requested another walk through be scheduled as that was an informative session.
Executive Session:
Marion noted that the Executive Session scheduled for this evening will be tabled for next meeting. To be discussed will be Board Development, Strategic Planning, Staffing Issues – nothing that is pressing for an immediate concern tonight. A Retreat may be scheduled in December.
A motion was made to adjourn the meeting at 8:48 p.m.
1st motion for approval by Cary
2nd motion for approval by Rich
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October
October 28, 2008
Present: Rich Bzdek, Bill Colgan, Rick Hathaway, Cary Heller, Tim Kane, Anthony Marucci, Ed Michalski, Mary Murdoch, Marion Terenzio
Absent: Russ Moserowitz, Councilwoman Pat Ritchings
Also Present: Stuart Koperweis, Doreen Sarcone
The meeting was called to order at 6:07 pm with a quorum.
Marion noted the revisions to the Redevelopment Plan Phase I will be heard before the Planning Board this evening, and the BCA Board will break at 6:55 to attend the meeting in the Council Chambers.
Minutes (attachment):
September 23, 2008 Minutes were reviewed; corrections to be made to attendees listed
1st motion for approval by Bill
2nd motion for approval by Rich
Abstained: None
Approved: All
President’s Report:
Marion noted that Steve Corso is very interested to come on board with the BCA. Steve intended on joining the meeting tonight but had a conflict. Doreen will notify Steve of the next meeting, scheduled for 12/02/2008.
Parking Authority Report:
Karan was not in attendance.
Financial Report (attachment):
Rich reviewed the YTD P+L, confirming that the Line of Credit has a zero balance.
Doreen & Rich continue to meet to review the QuickBooks format noting that several headings cannot be changed as it will alter the historical data from previous years. Rich verified that Doreen has continued to maintain the books and reconcile monthly.
Marion stated that the Finance Committee will continue to work together to fine tune the documentation; changes will then be distributed to the Board.
Cary asked if the BCA is overspending, and if there is needs to be consideration to a reduction in the Tax Rate.
Stuart confirmed that the Board can review SID funds received by the Township at any time.
Bill asked if the BCA was on a calendar year budget; Doreen confirmed the BCA budget is based on a calendar year.
Rich advised that the P+L, Balance Sheet, Expenditures and Projections will also be reviewed.
Executive Report (attachment):
Stuart presented the 2009 Budget with revisions as discussed on 09/23/2008. Stuart confirmed that he has met with the Township Finance Director and the Tax Assessor.
Discussion ensued regarding budget reserves to account for the possibility of re-assessments. It was stated that the appeal process and the number of re-assessments received would have to exceed a significant point to bring the BCA into a negative.
Stuart advised the Board of the meeting with Doreen and Glenn Dominick regarding the 2005 CDBG funds for the SAG Project.
Unused funds can be returned and re-programmed
2 applications have been received
Spend what can be used for this project and re-program the remaining funds
Stuart noted that any line variations, whether over or under, requires council approval. After much discussion regarding prior years of BCA budgets, a motion was made to accept the 2009 Budget with the agreement that Stuart will work with the Township Attorney & the Finance Director to determine what variances may have applied, and what may need formal appeal to the council.
1st motion for approval by Rick
2nd motion for approval by Rich
Stuart reviewed the anticipated sponsorships and grants for 2009; Marion discussed the WIRED Initiative (Workforce Innovation in Regional Economic Development), which is geared towards business development and proposes the synergy that would be formed between Bloomfield College, BCA and the Township of Bloomfield.
Stuart provided an updated on meetings with state agencies (DOT/DCA) to continue pursuing signage, striping and loan programs that will accomplish the BCA goal to install way-finding and gateway signage.
Redevelopment:
Cary asked Stuart how he obtained the revision summary; Stuart stated he received it from the Redevelopment committee.
6:56 p.m. the BCA Board adjourned to attend the Planning Board Meeting.
7:45 p.m. the BCA Board reconvened
New Business:
Marion addressed the need for Board Redevelopment and that the Executive Committee will re-start. A retreat will be planned to develop Board goals. The next meeting will require personnel issues to be reviewed.
Bill stated the BCA Board must push to be on the Redevelopment subcommittee. It must be confirmed that the BCA liaison, even as an ex officio member of the committee, will honor and respect any confidentiality.
A motion was made to adjourn the meeting at 8:27 p.m.
1st motion for approval by Rich
2nd motion for approval by Rick
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November
November Cancelled
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December
December 02, 2008
Present: Rich Bzdek, Rick Hathaway, Anthony Marucci, Ed Michalski, Mary Murdoch, Marion Terenzio, Councilwoman Pat Ritchings
Absent: Bill Colgan, Cary Heller, Tim Kane, Russ Moserowitz,
Also Present: Stuart Koperweis, Doreen Sarcone
The meeting was called to order at 7:10 pm with a quorum.
Marion noted that this would be the last meeting that Pat Ritchings would serve as Council Liaison. Marion & the Board thanked Pat for her service to the BCA Board and expressed hope that Pat will continue to serve the Board as a resident of Bloomfield.
Minutes (attachment):
October 28, 2008 Minutes were reviewed; addition was made to note the email vote to approve Budget for Council review.
1st motion for approval by Anthony
2nd motion for approval by Mary
Abstained: None
Approved: All
Financial Report (attachment):
Rich reviewed the YTD P+L, confirming that the Line of Credit has a zero balance.
Doreen & Rich continue to meet to review the QuickBooks format noting that several headings cannot be changed as it will alter the historical data from previous years. Rich verified that Doreen has continued to maintain the books and reconcile monthly.
Marion asked if there were any question; there were none.
Stuart presented the 2009 Budget with further revisions to be presented at the 12/15 Public Hearing for final approval. Stuart confirmed that he has met with the Township Finance Director and the Tax Assessor.
Stuart noted the 2008 prior changes have been approved.
Executive Report (attachment):
Stuart & Marion reviewed the revised format to conform to the Strategic Plans discussed in August.
Stuart noted that sponsorships and grants are continuing to be pursued with Provident Bank and Bloomfield College.
Stuart reported that the DOT discussions are progressing regarding signage and striping along the gateway entrances to Bloomfield along the Parkway.
Stuart is continuing discussions with NJT regarding murals, signage & lighting.
Pat asked if bus stations & shelters are being reviewed for replacement or upgrades.
Anthony noted the shelters were privately owned.
Stuart confirmed that a DCA/EDA bond would allow the township to pay $3-5 million over time. If signed by Mayor’s office, this bond could be used for multiple projects.
Ed requested a status of the Glen Ridge Lampposts; Doreen confirmed Glen Ridge allocated capital funding for this project.
Pat requested a status on the collaboration with the Redevelopment Committee.
Stuart advised that all 12 BCA recommendations to the proposed redevelopment plan have been adopted and communication is moving along with Mike & Art.
Pat requested that the Arch concept be discussed with Art and the Redevelopment team; noting the Township will want to know how the Planner (Mike) sees how it fits with the current plan. Stuart confirmed it will be discussed.
Stuart noted the CDBG application is pending.
Stuart advised that partnerships are forming with the Mayor, Council, Marion, Stuart & John Generazio to discuss what steps will be taken for Harvest Fest.
As discussed in October Meeting, the Wired Initiative is being pursued for grant money.
Stuart thanked the Board stating that he is enjoying working in this capacity.
Parking Authority Report:
Karan confirmed the meters would be bagged for the holidays beginning on Sunday, 12/14 through Saturday, 01/03. Internally, the BPA will be working on striping and resurfacing improvement projects.
Pat requested a status on the Municipal Lots; Karan noted the BPA is cost-sharing and is working with Paul Lasek, Township Engineer.
Karan advised that a complaint was received that there is no consistent spacing between meters, so there will be re-striping, however, no meters will be moved.
Doreen requested a status on the Glenwood Avenue parking spaces; Pat advised that an ordinance was passed to stripe the spaces, with a recommendation from Gerry Giosa to mark the area as 4 hour parking to accommodate park users, but not allow commuters to park all day. No new meters will be added.
President’s Report:
Marion and Stuart presented the resignation letter from Russ Moserowitz and stated that Russ will sorely be missed.
Marion noted that a friend, Dr. Patricia O’Connor agreed to donate time to the BCA by facilitating the BCA Board Retreat. Marion requested the Board Members to review their availability for January allowing for a 3-4 hour block. This would be a retreat to allow the BCA Board to start from Scratch and review the following:
Strategic plan
Commitment
Facilitated exercise
Goal-setting for long & short term projects
Brainstorming
Pat noted the BCA should determine how the Redevelopment Committee (Mike/Art) see the SID fitting in with the Plan; this would be helpful prior to the retreat.
Marion asked the Board to also review the roles of Liaison with both the Council and the BPA; how is it working? Pat noted there may not be a mandate via the Township Code for the SID to have a Council Liaison; Stuart confirmed it is part of the state statute for all SIDs.
Marion noted that this would be an opportunity for talents to be identified thru the retreat and utilized to fill gaps to meet the goals.
Executive Session:
Marion stated the Board would continue in Executive Session and would excuse Doreen for personnel matters to be discussed.
A motion was made to adjourn the public session of the meeting at 8:04 p.m.
1st motion for approval by Anthony
2nd motion for approval by Ed
All approved.
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